Document Management for Home Builders

Document Management for Home Builders

Many builders today are still stuck in the world of paper when it comes to documents. Below we have identified the top 5 benefits of using Nexobuild as main the document management tool.

1. Facilitated collaboration

Collaboration between different patrons involved in a home construction project is what creates a success. The Nexobuild platform has the ability to improve and facilitate collaboration both internally and externally through the use of its web based environments.

2. No need for emails

Email is an amazing tool which has revolutionized the way that we work. However, you can have too much of a good thing. Email is unstructured and difficult to manage, and often creates issues in security and storage. The more you use email the more disorganized and bulky it becomes. Nexobuild removes the need to distribute content via email, removing the security and storage burden and improves control.

3. More reliable backups

It is very difficult to ensure that content is properly backed up if you can’t find it or don’t even know it exists. Traditional document management practices encourage the saving of documents on local computers and non-controlled file shares. The result is that, quite often, content may not be properly backed up. We typically discover the damages when it is too late and the content is already long gone. Nexobuild centralizes all documents and records and encourages the creation and management of these records into one location, this in turn significantly improves our ability to properly backup all content and ensure we can readily retrieve it.

4. Lower archiving costs

Paper document management and archiving can be very labour intensive and expensive, given the long record retention requirements for regulated content in the life sciences. Processing, storing, and retrieving records can be significantly improved when moving to electronic environments. The need for physical storage space for paper records is also significantly reduced or eliminated altogether. Central filing and document tracking is can be automated, eliminating the need for physical document management.

5. Better knowledge management and search

How many times have you tried to search for documents and information? Were you able to? How much time did it take you? Being able to find information and knowledge with ease allows us to improve decision making and reduce the amount of time lost looking for information.

Nexobuild’s Accessibility & Accuracy

Nexobuild’s detailed construction task breakdown as per Construction Specifications Canada (CSC), enables home builders to estimate preliminary budget prior to start date of the project. After the commencement of project, they can monitor accrued cost and evaluate cost overruns or budget savings. Construction managers can also benefit from our informative project dashboard and our financing module during the project. Nexobuild is available on any device and platform including computers, smartphones, and tablets making it easy to access it anywhere and anytime.

Nexobuild Access

Nexobuild helps with Budget Analysis & Cost Tracking

Budget Analysis: Nexobuild’s budgeting module provides detailed budget breakdown as per Construction Specifications Canada (CSC), which can be used for budget proposal to owners and banks.10393925_801886516598659_1082598963318932972_nCost Tracking: Manage invoices, purchase order, tax inclusion, cost-to-complete, payees and other information for each item of work and attach documents for future references and share them with your accountant. 11219623_801886419932002_1065575822583000229_n

Nexobuild keeps track of Schedules & Documents

Project Scheduling:  Nexobuild’s simple scheduling application has been designed to provide builders peace of mind with their project timeline, deliverables, and deadlines for each item of work.11760236_801890346598276_7351650267564884429_nDocument Management: Nexobuild provides an organized and secure platform to access project documents such as plans, contracts, invoices, reports, photos, and videos saved to each corresponding item of work.11694091_801890343264943_2973606762329429679_n

Nexobuild organizes Client Invoicing & Project Financing

Client Invoicing: Nexobuild enables contractors to issue progressive invoices based on the work in place and include percentage overhead and profit to their periodical invoices and send them directly to their clients.11141224_803490506438260_9070116387031597943_nProject Financing: Nexobuild financing module helps builders with their financial decisions by tracking equity contributions, mortgage payments, loan interests, progress draw calculations, and loan amounts received. 11709758_803490503104927_9011358946264773654_n

Nexobuild Helps you

  • Become organized. With Nexobuild, you always know where to put information, and where to look for it. No need for massive contact books and filling system; with the information digitized, you can reach it all through your keyboard and mouse.
  • Plan your daily and weekly tasks. With Nexobuild you can easily keep track of a multitude of tasks, and prioritize them accordingly. You can set how much money goes into a task and when you expect it to be completed.
  • Maintain focus. A lack of focus makes your goals very difficult to achieve. With Nexobuild, you can take a task and plan it out before moving on to the next. This keeps your focus centralized, and helps prevent your focus from become scattered. Its hard to remember all your tasks. With Nexobuild you can also take a list of tasks and decide on which you want to place your focus on at a given time.
  • Do less and benefit more. Because of the orderly fashion in which Nexobuild is designed, your project can be less chaotic and may help reduce work-related stress. It helps reduce the time you spend working on your projects and get the same work done. You will start to have more time for doing things that help you relax. Big harder tasks become just as easy as small ones; this facilitates the project on all sorts of scales, so that you have to put in less effort.
  • Simplify your finances. Simplifying your finances greatly reduces your stress.
  • Develop strong relationships. With Nexobuild, you can organize your contacts better. You can also reorganize so that you can keep a constant satisfaction between you, the client, employees, and others. Since Nexobuild is so plastic, it’s easy to arrange your projects in way that has maximum cooperation between contacts. With a list of people you can see which ones you need to keep in touch with to develop a strong bond.
  • Empty your inbox. With Nexobuild’s organized system, you no longer have to scour around through dozens of emails. When you have a clear inbox you can make way for friends, family, and maybe even other projects.
  • Keep a record. With a good timeline and various graphs, you can see your progress and compare it with your expectations. You can look back on your previous work and make improvements. With the improvements made, you can take what you did and learn from them, so that you don’t repeat the problems from before.
  • Review goals. Make goals, think about them hard, work on them, and watch the magic work. With Nexobuild you can see just how your goals are unfolding, and if it’s unfolding the way you want it to.
  • Enjoy the journey. We chase after our goals not just for the result, but because of what we can learn from the journey. It’s important to stay motivated and excited about your goals even before they are completed. With Nexobuild we can make a particularly enriching and fun journey.